Thinking Outside the Box in Project Management

Thinking Outside the BoxExperienced project managers know that their work is about more than scheduling, assigning tasks, and tracking progress. While ultimately their job is to deliver on time and on budget, getting to the finish line often involves challenges that can’t be predicted and whose answers aren’t obvious. Good project managers are in the thick of things, analyzing the issues their teams face and leading in the development of their solutions.

This means that PMs need more than organizational and business skills. They need a sense of creativity and innovation that will allow them to find ways around problems ranging from random paperwork demands to the fallout from natural disasters. Though some might say project management is all about creating predictability, effective PMs aren’t afraid to think outside the box as they look for ways to hit their targets and improve the efficiency of their organizations.

For example, not long ago National Public Radio adopted an Agile-like approach to its creation of new programs. Rather than develop an idea in secret, launching it and then measuring its popularity, the network began releasing pilot programs and revamping them based on listener feedback – in effect conducting beta tests as part of its process. The result was that new titles like the TED Radio Hour and How To Do Everything were launched for an estimated one-third the cost of earlier programs.

NPR’s approach is a good example of how innovation can improve performance. Rather than blindly follow a traditional approach to program development, the network tailored its methodology to its business needs, achieving its goals with more flexibility, greater transparency, and reduced expense.

Of course, sometimes a project requires a different way of thinking from the beginning. One dramatic example occurred in 2014, when Australia’s Condor Energy needed to move 95 tons of custom-made heavy equipment from the UK to Australia - in 14 days.

On the face of it, that’s an impossible task. Such cargoes usually move by ship, which can take months to navigate between ports halfway around the world from each other. Condor’s vendor, Airland Logistics, addressed the challenge by surveying the equipment while much of it was still being manufactured, then arranging for it to be flown to Australia as component parts on a single heavy-lift aircraft. After it landed, the equipment was assembled on-site. Along the way, Airland had personnel on the ground to ensure loading and unloading occurred safely, that customs requirements were settled ahead of time, and that transportation challenges from the airport to the final delivery site were anticipated and addressed.

If the dynamics of Airland’s project were unusual, the pressure on its PMs was no more real than that faced by others as they work to deliver on their own commitments, whether that’s implementing ERP software, constructing office buildings, or opening manufacturing plants. Today’s project managers must be able to think creatively – to imagine and recognize solutions that aren’t evident, and then be decisive enough to commit to them and move ahead.


Merit Career Development can help you “think outside the box” with our extensive project management curriculum. Our Project Management with Simulation course uses a state-of-the-art computer-based simulation game that tests participants’ skills in managing a real project. Participants are able to put into practice their respective knowledge, look for original solutions, try out new strategies, and see immediate results.

Create Project Management Training with a Focus on Fun and Engagement

Engaging Project Management TrainingIn order to get the most out of your training investment, project managers should use fun, engaging teaching methods that employ interactivity. Here are four examples of training techniques that help teams learn better.

1. Involve Corporate Culture

Every business has a specific culture among its employees, services and leadership. Training that doesn’t take the organization’s culture into account can come off as boring and out-of-touch. Chief Learning Officer (CLO) magazine recommends that managers engage employees through understanding and adopting the corporate culture as their own.

“Understanding a company’s cultural strengths, then effectively tapping into the energy and emotional commitment those strengths engender in employees, provides incredible momentum to accelerate transformation,” CLO explains. “Learning leaders can instill a sense of employee pride and commitment. Look for ways to connect workers to something larger than a new policy on paper.”

Using culture as a tool is a subtle but powerful leadership technique that can bring people into the conversation. This can mean appealing to pop culture—a marketing firm implementing metaphors or examples from “Mad Men”—or the office culture. Integrating culture into training reinforces a sense of community, but it can also be played for humor. Does the office have a notoriously small kitchen? Is there a row of coveted parking spaces in the lot? Use these as corporate “in-jokes” to reinforce the content of your presentation.

2. Take Advantage of Simulation Training

It doesn’t matter how important the information being taught is if it’s put into practice. Simulation training allows you to teach, test, and improve your team’s habits for quick decision-making in high-pressure situations without the risks of an actual crisis.

Customized simulation training solutions engage a team more than standard presentations because they force employees to learn and apply the information in real-time. With multiple team-based training sessions, simulations they’ll work under accelerated timelines. For example, by turning weeks into minutes within the realm of the simulation, the ticking clock function of simulations allows employees of a pharmaceutical company to balance Food and Drug Administration approval deadlines with website redesign projects ahead of launch within a span of a few hours. This allows employees to have real experience about prioritizing one project over another and managing time and resources.

3. Leave Room for Improvisation

While practicing a training exercise or presentation is important for effective execution, Tom Yorton, CEO of Second City Communications, explains in Training magazine that leaving space for improvisation in your presentation can be an excellent tool for engaging a diverse team. Yorton suggests starting light and negative. Discuss ten bad team management ideas that people have experienced. This can be fun and will bring people into the conversation. From here, you can talk about why these didn’t work and bridge the conversation to new ideas that will work. Everyone’s brains will be firing on all cylinders as they improvise fresh ideas.

By using the same techniques that improv comedians use, Yorton argues that corporate managers can think better on their feet, be more receptive to new concepts, and come up with cost-effective solutions that are out-of-the-box. This method can help engage employees because it’s focused on participation from everyone and thinking about concepts from different angles.

4. Incorporate Cross-Training or Cross-Teaching

It’s important for team members to understand their own roles. Set some time aside during your training to allow each member to teach or explain their role and how it affects the other employees. Not only will this improve tolerance among team members, but increased understanding can help streamline tasks through the project. Rather than burdening the project manager with questions, team members may be able to better communicate issues directly among one another.

Cross-training or cross-teaching improves engagement among team members in multiple ways. Not only do they get a chance to learn about other positions, but they’re also involved as presenters within the training session.

Think back on the most memorable lectures, classes, or training sessions you’ve experienced. Chances are, they engaged you because they shared certain qualities: Entertainment, a feeling of inclusion, hands-on practice, or improvisational exercises, to name a few. Take these qualities to heart and make them a part of your own memorable management training.